File & Document Tracking System
Knowlege management is very important to any organization. The documents are the most valuable Assets for any company. They share not only knowlege but also they are the intellectual property.

File and Document Tracking is the systematic management of active paper documents, documents and files stored offsite and documents converted to digital images. You decide How, When, and Where you would like to retrieve your documents, information and files. All the physical documents will be attached with a RFID paper tag. Those tags are tracked by RFID reader at any time. If any document issued to any department or user, issue date, receipt date can be stored and Alert will be given to the user or department about the particular file or document. If any unpermitted user is accesing a group of files or documents, Alert will be given that there is no access. All the documents will be safe and can be restored and retrieved easily with advanced search facility.

Not only physical documents, digital documents can also be stored as scanned copies, word documents etc. They also can be issued, alerts can be given and data can be retrieved at any time. File and Document Tracking is used for:
  • Storing and retrieving files whenever required - Physical and Digital documents can be stored and retrieved at any time. Advanced search can be used to retrieve files with user defined queries.
  • Storing Physical documents as scanned copies or digital images - Digital images can be stored and retrieved in the same process. Issue to a particular user or deparment and receiving can be stored with dates and can be alerted accordingly.
  • Searching of Files required will be easy and flexible - With advanced search facility, searching any particular file or document is very easy and flexible to user with facilty to user defined queries or fields.
  • Access restriction to authorized users only - If any unauthorized user will access a particular file or group of files or documents, alerts immediately. Data safety is maintained.
  • Overdue reporting for a particular file - Reports overdue date and time for a particular file issued.
  • Complete audit trial - Audit trial is possible completely.
  • Searching of files through hand held reader with bulk reading capability which deos not require line of sight fo reading tags.
  • The process of File Retrieval and Return will be automated to facilitate Self Check-out and Self Check-in system.